An appropriate solicitation…
A streamlined process…
A perfectly drafted Proposal…
A winning proposal …
This constitutes our perfectly manicured managed services for companies providing or soliciting projects from govt dept or its agencies. Infozone Inc’s Managed Services is an ideal process that helps customers identify their strengths and sweet spots for projects within the Govt sectors. Make sure it has all the necessary differentiating elements like Govt vehicles and teaming partners to make the bid “Unique”. Help in establishing milestones to decide to go ahead or drop the bid. Help in managing and developing the complete proposal with all the nuances technically and functionally. Help in bidding a “winning proposal”
PROJECT MINING
- Search through relevant Govt websites, depts. & agencies, portal and links relevant to Customer’s services and past performances regularly to extract potential projects.
- Filter potential projects as per past performances and specific areas of expertise
PROPOSAL MANAGEMENT
- Discuss with client to completely analyze/scrutinize the project
- Discuss, decide and finalize selection of opportunities for further Prep and Proposal development.
- Prepare logistics documentation that includes due dates/times, requirements, and document specifications.
- Determine scope, logistics, see if internal or teaming partners are needed, contact details of participating members and assign POC’s
- Update bid evaluation worksheet
- Collect Templates, Past Performances, Resumes, Points of contacts, Any other material needed for proposal development, Team Partner agreements
- Gather intelligence on agency, agency’s needs, incumbents, and competitors
- Establish pain points and how to address them.
- Conduct bid/no-bid analysis
- Monitor modifications and amendments to the RFP’s regularly.
- Determine preliminary needs to develop the proposal.
PROPOSAL WRITING & DEVELOPMENT
- Build and develop database of boilerplate content – such as a description of the company, serv ces, capabilities or processes that is not likely to change from project to project.
- Draw up a schedule for writing process and set milestones based on the proposal due date.
- Send an outline for the document and a first draft containing any relevant boilerplate content, past performances and resumes.
- The client will write the technical details for the proposals.
- Establish regular calls to touch base and keep everyone on track.
- Build in review meetings at various stages of the proposal development. It will generally be three, but that may change depending on turnaround time.
- Writing, proofing, editing
- Engage design team to create the overall appearance of the proposal.
- Establish pricing call
- Once the final document is approved and out the door, we will initiate a debrief to discuss what we may have learned, any intelligence for future projects, and what, if anything, we want to do differently for future projects.
DIGITAL & DESIGN
- Provide support on website updates and design for content promotion
- Digital mining of potential projects in various agencies, on portals and sub groups
- Extract names and contacts of contracting officials, teaming partners and project affiliates
- Develop contents for various digital platforms and marketing
- Help clients in drafting and producing Proposals
HR Consulting:
- Drafting of HR policies and procedures involving,
Employment Contract
- Statutory Obligations
- Leaves
- Performance Management
- Benefits
- Separation
- NDA & Non-Compete
- Preparation of Job Descriptions / Job Specifications for existing & new positions
- Employee On-boarding
Preparation of Appointment Letters
- Banking formalities
- Insurance formalities
- Documentation
- Maintaining HR personal files
- Salaries preparation & disbursement including Taxation
- Employee Health, Retire & Statutory benefits (Including timely submission of compliance related matters, coordination & renewal of health benefits)
- Statutory Compliance related to personnel
PF filling & Submission
- Professional Tax filing & Submission
- Any other statutory obligations, if applicable
- Performance Management System
- Performance Review & Awards
- Learning & Development activities through skill gap analysis
- HR related queries and guidance
Recruitment:
- Complete “Pre-Bid” and “Post Bid-Win” recruitment services & support
- Sourcing all work status candidates like-citizens or GC as per the requirement willing for a particular location.
- Seek candidates with different level of security clearances as deemed by various Fed/State govt. agencies,
- Validating the best-fit candidates through stringent administrative and technical screening of skills, background and references and conducting salary negotiations.
- Getting “submission confirmation” from the candidates needed with pre-Bid proposal submission.
- Coordination from submission to placement and thereafter joining and post joining issues.
- Developing and soliciting “teaming partners” in staffing for specific staffing requirement form various Fed/State govt. agencies.
Bookkeeping
- Day ¬to¬ day booking transactions including invoicing, receipts, payments and journal
- Processing of vendor payments related to local purchases, service providers, etc.
- Reconciliation of parties and all control accounts
- Maintenance of books of accounts in terms of the requirements of provisions of the Companies Act, according to Indian GAAP and accounting standards
- Monthly reconciliation
- Working and Filling of TDS Returns
- Working and Filling of GST Returns
- Monthly reporting of MIS and Cash Flow Activities
- Consultation with Regards to Foreign Payments and Weekly meeting
Vendor Management and Co¬ordination
- Collection of bills as per schedule
- Verifying adequacy of bills and general reliability of vendor
- Getting necessary approval for payment or directions in case of administrative non -performance
- Issuing payments
Monthly / specific reports according to management requirements
Statutory & Tax Auditing:
Statutory Audit under the provisions of The Companies Act, 2013.
The Companies Act, 2013 is a corporate law governing all corporate entities registered in India.
Under the Companies Act 2013, every Company is required get its books of account audited each financial year (i.e. 12 month period beginning from April ,1 and ending on March, 31).
Tax Audit under The Income tax Act.
The Income Tax Act, 1961 applies to all legal entities registered in India and entities doing business in India. It is a taxing statue that codifies the levy of income tax on entities operating in India. Income Tax is required to be paid on taxable income of an entity for the year.
Under the existing provisions of section 44AB of the Act, every legal entity carrying on business/ profession is required to get the accounts audited in compliance with the provisions of The Income Tax Act.
Filling of Income Tax Return for the Company
Tax audit may be applicable for the first financial year covering the period of August, 2020 to March, 2021
